Notice of a Special Meeting of the Members

Email from Royal College Below Notice of a Special Meeting of the Members Dear Fellows, Since COVID-19 was declared a pandemic, the Royal College has been working to help support residents and Fellows across Canada during a time of unprecedented change and crisis. The decisions announced on March 13, 2020, to provide the spring exams in the fall of 2020 and modify exam requirements, were reached after much stakeholder collaboration across Canada. After these decisions about the spring 2020 exams were announced, I received a petition on March 31, 2020, led by John David Neary, MD, FRCPC, requesting a special meeting of the members. The petition asks for the members of the Royal College to be convened to consider decisions made about the spring 2020 exams. The petition represented the signatures of just under five per cent of our membership. In response, Council has exercised its discretion to call a special meeting. Date: Thursday, May 28, 2020 Time: 1:30 to 2:30 p.m. (EDT) Location: Virtual event RSVP: Pre-register by May 26, 2020 by visiting www.royalcollege.ca/special-meeting To ensure you are able to join the special meeting of the members, it is important to pre-register by May 26, 2020. All who pre-register and are authenticated as Royal College Fellows or Resident Affiliates will be sent unique credentials and further instructions on how to join the meeting. Without these credentials, you will be unable to gain access to the meeting. While this message serves as formal notice of the members meeting, I have also penned an open letter to all Fellows and Resident Affiliates that provides a detailed overview of how the decisions were reached regarding the spring 2020 exam cohort. I would be very appreciative of the time you might take to read this letter. Voting item Dr. Neary and the petitioners have put forward a threefold resolution that calls for Council to consider an alternative one-time path to certification for those candidates who were scheduled to sit the spring 2020 examinations, including the possibility of certification without examination. The resolutions are as follows That the Royal College of Physicians and Surgeons of Canada, rather than deferring scheduled spring 2020 examinations to the autumn of 2020, shall instead create an alternative one-time path to certification for those candidates who were scheduled to sit the spring 2020 examinations. That this one-time process shall consist of an assessment of resident in-training evaluations (possibly in the form of a summary prepared by the program director) with or without a written examination delivered electronically in a massively distributed fashion (i.e. on the candidates’ own computers) with appropriate invigilation prior to June 30, 2020. That, in the event that the Royal College of Physicians and Surgeons of Canada is unable to adequately conduct the assessment process described above, all candidates who had registered for the spring examinations shall be formally certified in the specialties to which they had registered for examinations as if they had passed those examinations (i.e. with no subsequent requirement for make-up examinations). Following receipt of the letter and proposed resolutions, along with input from others across the country, we announced a four-point plan on April 9, 2020. Read the Royal College’s four-point plan. Meeting outcome – Fellow input and guidance to Council If passed by the members, the resolutions will provide important policy guidance and advocacy to Council. Of note, the resolutions as framed by the petitioners are outside of the powers of the members set out in the bylaw and legislation to bind the organization. The Council of the Royal College will meet after the special meeting to discuss the outcome of the members’ vote on the resolutions. If the members vote in favour of the resolutions, Council will carefully consider that advice relative to the inability to provide the exams prior to June 30, 2020, and also should the fall exam time frame become challenging. Access the meeting materials The Royal College remains committed to delivering the spring 2020 examinations in the most equitable, responsible and safe way possible. I look forward to your participation on May 28, 2020. Please stay well, Susan Moffatt-Bruce, MD, PhD, MBA, FACS, FRCSC Chief Executive Officer

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